iPad Rental for Event Registration
Replace paper sign-in sheets with a professional digital check-in. Here's what you need for smooth event registration with iPads.
Why iPad Registration?
Paper sign-in sheets create bottlenecks and messy data. iPad registration offers:
- Faster check-in – Guests find their name, tap to confirm, done
- Accurate data – No illegible handwriting to decipher
- Real-time attendance – Know exactly who's arrived
- Badge printing – Print name badges on the spot
- Professional image – Modern first impression for your event
How Many iPads?
The number of registration iPads depends on your arrival pattern:
| 50-100 guests | 2-3 iPads |
| 100-200 guests | 3-5 iPads |
| 200-500 guests | 5-8 iPads |
| 500+ guests | 8-15+ iPads |
Rule of thumb: 1 iPad can process 50-75 guests per hour. If 200 guests arrive in 30 minutes, you need at least 5-6 iPads to avoid queues.
Always have 1-2 spare devices in case of issues.
Registration Setup Options
Self-Service Kiosks
Guests check themselves in:
- iPads on floor stands at entry
- Guests search their name and tap to confirm
- Badge prints automatically
- Best for: tech-savvy audiences, conferences
Staffed Registration Desk
Staff check in guests:
- iPads on table stands facing staff
- Staff search guest name, verify ID if needed
- More personal, handles exceptions easily
- Best for: VIP events, galas, smaller gatherings
Hybrid Approach
Self-service kiosks for most guests, staffed desk for VIPs and walk-ins. Works well for large conferences with mixed audience types.
Essential Requirements
- 4G connectivity – Don't rely on venue WiFi during peak arrival times
- Kiosk mode – Lock iPads to your registration app only
- Security cases – Protect devices at busy registration desks
- Stands or mounts – Floor stands for kiosks, table stands for desks
- Charged batteries – Full charge, with power cables as backup
Popular Registration Apps
These apps can be pre-installed on rental iPads:
- Eventbrite – Popular for ticketed events
- Bizzabo – Full event management platform
- Whova – Conference and networking events
- Cvent – Enterprise event management
- Google Forms / Typeform – Simple, flexible option
Send us your app details and we'll have everything installed before delivery.
Badge Printing
For on-the-spot badge printing, you'll need:
- Bluetooth or WiFi-enabled label printer (Brother, Dymo, etc.)
- Compatible badge printing app
- Pre-designed badge template
Most registration platforms have built-in badge printing. The printer connects to the iPad via Bluetooth—when a guest checks in, their badge prints automatically.
Common Mistakes to Avoid
- Relying on venue WiFi – It often fails when you need it most
- Too few iPads – Queues frustrate guests and delay your event
- No backup devices – One failed iPad shouldn't halt check-in
- Untested setup – Test your registration flow before guests arrive
- No offline mode – Choose an app that works if connectivity drops
Frequently Asked Questions
01 How many iPads do I need?
Plan for 1 iPad per 50-75 guests arriving in the first hour. For 200 guests arriving over 30 minutes, you'd need 4-6 iPads plus 1-2 spares.
02 What apps work best for check-in?
Eventbrite, Bizzabo, Whova, and Cvent are popular. For simpler needs, Google Forms or Typeform work well. We can pre-install your chosen app.
03 Can iPads connect to badge printers?
Yes. Most badge printing solutions connect via Bluetooth or WiFi. Common setups use Brother or Dymo label printers.
04 What if WiFi fails during check-in?
This is why 4G-enabled iPads are essential. Each iPad has its own cellular data, not relying on venue WiFi. Good apps also work offline.
Get a Quote
TouristPads has supplied iPads for event registration at conferences, galas, and corporate events since 2012. All iPads include unlimited 4G, security cases, and kiosk mode setup.
Phone: 9756 1234
Email: [email protected]